A. What does this policy cover?
If you wish to discuss any matter relating to how your data is used, please call us on 020 8446 8804, or email us at email@example.com or write to us at Jewish Child’s Day, Elscot House, Arcadia Avenue, London N3 2JU, marking your communication for the attention of the Data Protection Officer. We may be required in certain instances to ask that your request for information be submitted in writing.
References to the processing of information includes the collection, use, storage and protection of data.
Jewish Child’s Day is a registered charity (no. 1195764) and is the ‘data controller’ within the meaning of the Data Protections laws for the purposes of this policy, except as stated otherwise. This policy extends to Jewish Child’s Day’s staff, trustees, volunteers and to the extent set out below, anyone else processing data on our behalf from time to time.
B. Why do we process your data?
Organisations are permitted to process personal data if they have a legal basis for doing so. Jewish Child’s Day processes data on the basis that:
- Express and informed consent has been given by the person whose data is being processed or, in the case of a child who is too young to provide such consent, by their parent/guardian;
- Jewish Child’s Day has a legitimate interest in processing the data; and/or
- It is necessary in relation to a contract, agreement or ongoing arrangement for the provision of services which someone has entered into with Jewish Child’s Day or because someone has asked for something to be done so they can enter into a contract, agreement or arrangement with us; and/or
- Jewish Child’s Day has a legal obligation to process data.
We may also process data that has been shared with us by another Data Controller, such as a school whose pupils are taking part in a Jewish Child’s Day activity. In such cases, Jewish Child’s Day may be a Data Processor within the meaning of the Data Protection laws, but will still process data in such a way as to protect its privacy and security and in accordance with the stipulations regarding its use made by the Data Controller. Where this is the case, Jewish Child’s Day relies on the party sharing data with us that all requisite permissions, consents or other legal bases for sharing the data have been obtained or complied with.
If and to the extent that Jewish Child’s Dayis relying on solely consent as the basis for processing data, we are required to obtain your explicit consent and you can modify or withdraw this consent at any time by notifying us in writing, although this may affect the extent to which we are able to provide services to or interact with you in future.
We may change this policy from time to time and any such changes will be published online at https://jcd.uk.com/privacy-policy/. Notwithstanding any change to this policy, we will continue to process your personal data in accordance with your rights and our obligations in law. This policy was last reviewed on20 December 2019.
C. What data do we collect?
We collect the data necessary for Jewish Child’s Day to pursue its stated charitable objectives of benefiting Jewish children in necessitous circumstances in the United Kingdom, Israel and elsewhere whilst promoting the principles of charitable giving to Jewish children and in that connection, running programs and events, keeping our supporters informed of our activities, marketing, fundraising and the effective running of Jewish Child’s Day through its professional staff, trustees and volunteers. Data collected and processed may include, but not be limited to:
- Names and contact information such as telephone numbers, email and postal addresses
- Information relating to event participants necessary for us to safely and successfully run events including, but not limited to, relevant information concerning health, access or dietary requirements
- Photographic and video images which we may use for marketing and promotional purposes, including on social media, provided we have requisite permissions and/or consents
- Information relating to staff and volunteers necessary for their engagement and participation in Jewish Child’s Day activities including, but not limited to, payroll details and information required to ensure the safeguarding of vulnerable persons
- Stakeholder, supporter and donor records (including payment information) and preferences
- Such other information that is relevant and necessary for Jewish Child’s Day to carry out its activities, charitable purposes and legal obligations.
D. What we do with the data we process
You, as the data subject, may unsubscribe from any mailing list you are subscribed to, including via our website, and you may request deletion or correction of your data at any time in writing, subject to any overriding legal requirement for its retention. We may keep certain limited data on a ‘suppression list’ so we know, if requested, not to contact you or process your data in future until further notice.
E. Your rights in relation to your personal data
You may request details of personal information which we hold about you. Any such request must be submitted in writing. A small fee may be payable if an information request is particularly onerous.
You may choose to restrict the collection or use of your personal information, but this may restrict the way in which Jewish Child’s Day is able to interact with you. You may, at any time, change your mind about what information we hold about you, or if we continue to hold it at all, subject to any legal obligation requiring Jewish Child’s Day to retain data, such as the retention of donor or Gift Aid records for Her Majesty’s Revenue and Customs or for reasons relating to the safety and welfare of young people.
You are responsible for the accuracy of data you have provided to Jewish Child’s Day. If you believe that any information we are holding about you is incorrect or incomplete, please write to us as soon as possible. We will promptly correct any information found to be incorrect.
You can obtain further information about Data Protection and privacy laws by visiting the Information Commissioner’s website at: https://ico.org.uk/your-data-matters/.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the data we process. Persons processing data on behalf of Jewish Child’s Day do so in accordance with this policy and on the basis that Jewish Child’s Day is satisfied that they can and will adhere to our high standards for data protection and security.
The transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet. You are responsible for keeping the password you to login to our website or App confidential; we cannot see your password and will not ask you for your password.
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H. Links to other websites